For example if receipting a purchase order number, in the entry field key in p123 . Then press <ENTER>. This will search for the purchase order details and populate the screen with the purchase order number, the supplier and the detail of the items. If the purchase order cannot be found or was due for another store, a message is displayed. If a message displays that some items on the transfer are not valid for the store, contact Head Office.
6. Place the focus / cursor at the entry point and scan individually each item receipted
The Quantity received field is updated.
Received quantity is updated
If there is a discrepancy or you don't want to scan each time (large receipt), override the Received Quantity column, and key in the received quantity or alternatively use the <F8> Receipt All option. Security is required to use this feature.
If an item that is not on the order is scanned, a new line is displayed with a 0 quantity in the Req qty column. Security is also required to use this feature. The standard search function <F12> can be used if the barcode is not readable.
If an item is not on a purchase order, it will not be able to be receipted (unless the user has security to do so). A message will be displayed advising the product is unable to be received unless extra security is provided.
7. Repeat point 6 for all products Received
8. When all product have been scanned / selected, use <F9 Complete> to complete the transfer.
The stock receipt docket is printed.
Note: Users must only receipt the products and quantity that are physically received. If there are any items still on the transfer / purchase order that are not physically received i.e. they remain as outstanding items, the transfer / purchase order will be available for selection at a later date. It is recommended that users advise Head Office if there are any outstanding items left on a transfer / purchase order.
9. If a transfer is from Head Office and has a carton barcode, this barcode can be scanned to receive the contents (as long as head office have scanned the stock into cartons). This only applies to transfers and not to purchase orders.
Users must select the relevant transfer first as per points 3 and 5. Once the transfer has been loaded, users can then scan the carton barcode and the details will load into the screen.
Note: The same carton can be scanned multiple times so users must exercise care to not scan the same carton more than once and should double check the total receipt against the delivery document before finalising the receipt.
10. The feature to scan carton barcodes can also be used with Offline Scanning if items to be scanned are located in the back room and either a cordless scanner which allows for data to be saved or a PDT scanner is used. Refer to How to Process a Stock Receipt from a Scanner File.